Possible Submission Error with TRACS Files

Due to a problem with the TRACS system, it’s possible that any MAT submission files you sent on Monday, December 20^th and Tuesday, December 21^st to IMAX, were not received by your Contract Administrator(CA) or the TRACS system.

If your CA has contacted you concerning this situation or if you have noticed that TRACS does not contain your Voucher or Tenant information, then you will need to resend these submissions again to IMAX.

To resend your tenant files:
Mark your tenant eTrans records for resubmission in ORC under the eTrans tab for each tenant.

To resend your voucher:
Locate the voucher using the VOUCHER button from the Main Menu of ORC and mark the voucher rejected so it is ready for resubmission.

Once your tenants or vouchers are marked for resubmission, open TranSend and gather the new submission files for the voucher date that you need to resend.

If you have any questions concerning this notice or how to resend these files, please contact our support team at 877.359.5492. Please read HUD’s notice below.

MISSING/NON-PROCESSED FILES:

Due to a network drive disconnect in the iMAX Server cluster occurring between Monday December 20th and Tuesday December 21st, you may experience a situation where a TIN number was assigned for an uploaded file, however the file was never received or processed by TRACS. If this occurred, please simply re-upload your file(s). Everything has now been brought back on-line, and no further issues are being reported. Please contact the Multi-Family Hotline if you experience any further issues.

Attention Payroll Clients-Important Notice-Time Sensitive

The Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 provides a 2 percentage point payroll tax cut for employees, reducing their Social Security tax withholding rate from 6.2 percent to 4.2 percent of wages paid. This reduced Social Security withholding will have no effect on the employer’s portion which will remain at 6.2%

Any checks ran with a check date in 2011 should have an adjusted Social Security (OASDI) employee withholding of 4.2% and a combined OASDI of 10.4%.  It is imperative that this is setup properly before your first check of 2011.  After you run your last checks of 2010, please make the following adjustments under payroll setup (see screen shot below for details):

• Change the OASDI Withholding Percent to 4.2
• Change the OASDI Combined Percent to 10.4

According to IRS notice 1036, if you did not make this change before running your 2011 checks, you will be required to correct any overwithholdings before March 31, 2011.  If you have questions, please call Technical Support and we will be happy to assist you at 877.359.5492.

Click here for Screen shot

Read HUD’s letter about how to prepare your HCV program for 2011. Click here to read the letter.

Click here to read HUD’s December edition of the Housing Choice Voucher E-Newsletter.

Sign up for for End of the Year Webinars for WinTen and WinTen² by clicking here.